Account Management (Account Tentative Registration)

Information required for login (for SSO-enabled organizations)

• For organizations with Single Sign-On (SSO) enabled, log in to the system by accessing the dedicated URL provided for each organization and authenticating with each service provider. After the first login, the account will be automatically registered up to the number of users set in the contract plan. The administrator (or the user) does not need to register the account temporarily.
• The dedicated URL for logging in to the system using SSO is displayed in [SSO Login URL] field in Organization Details screen.

Information required for login (for not SSO-enabled organizations)

Users will log in to the system with email address (unique in the system) and password. After the account has been temporarily registered, the user needs to set a password when he or she accesses the URL provided in the registration request e-mail to complete the registration. The password must meet all the following requirements.

• Character Type: One-byte alphanumeric characters and symbols (! #$%&'()=~|-^+*_ etc.)
• Length: 8 to 32 characters
• Content: Containing at least an alphabet (upper case and lower case), a numeric character, and a symbol each

Account registration workflow (Temporary registration by administrator/manager)

• The system administrator or the organization manager can create an account using the [+Temporary Registration] button. 
• Create an account with the following information and click [Send Notification E-mail] button. 
  
  • Organization Name: Name of a company or an individual (or a group of individuals)
  • Account Name: Basically, the name of the user (any string of characters can be specified, and can be changed later.)
  • E-mail Address: User's e-mail address (with a unique check for existing accounts)
  • Roles: One or more roles can be specified
  • Language: "en" or "ja" (the language of the system's UI)

• If you click the [Yes] button in the confirmation dialog, you will receive a registration request e-mail to the e-mail address you specified. 
• The registration will be completed when the user who has received the registration request e-mail completes the steps according to the instructions in the e-mail. 

Temporary and definitive account registrations

• Temporary registration is a state in which a unique account has been created to the user who will use the system. The registration status of the account will remain "Temporary Registration" until the user completes the registration of his or her own account. An account with "Temporary Registration" status cannot be selected as a participant in a group or project.
• Definitive registration (Registration) is a state in which the user has registered a password and the account becomes available. An account with a registration status of "Registration" can be selected as a participant in a group or project.
• Once an account is registered completely, it cannot be changed to a "Temporary Registration" account.
• If a created account is no longer necessary for some reason, a system administrator or an organization manager can delete the account. Go to Account Details screen from the account list (in the Account Management service) and click the [Delete] button.

Change and deletion of account information

• After the temporary registration or definitive registration, a system administrator or an organization manager can change (or delete) all information about the account. Please click the [Edit] button in Account List screen (from [Account Management] tile in Service Menu) and go to Account Details screen, then execute the change/deletion.
• A user can change own account information partially after completing the registration. Please go to [Change Account Information] page from the link in the header area.

Account roles

An account has four basic roles and one optional role. You can set up one or more roles per account.

• Basic roles: Any account that uses this system must be granted one of these roles.
  
  • System Administrator: A user who manages the system. An account with this role can manage accounts and configure the machine translation engine to be used for multiple organizations.
  • Organization Manager: A user who belongs to and manages an organization (company or individual). They can manage the accounts belonging to the organization and configure the machine translation engine's identifier to be used for the organization. More than one organization manager can be registered in an organization.
  • Project Manager: A user who belongs to an organization and manages groups, projects and reference information (style guides, glossaries/LAC glossaries, prohibited term bases, and translation memories/LAC translation memories) in Quick PE. They can assign files to be worked on and linguists to them. More than one project manager can be registered in an organization.
  • Linguist: A user who belongs to an organization and uses the Quick PE editor functions to edit (post-edit and check) the files they are working on. More than one
    linguist can be registered in an organization.
• Optional role:
  
  • LAC Administrator: A user who belongs to an organization and manages custom MT models from the LAC management menu ([LAC] tile in Service Menu screen). This optional role to be granted to an account that has one of the basic roles.